About Australian Nationally Coordinated Criminal History Checks

A person applying for a job may be required to present their Australian Nationally Coordinated Criminal History Check certificate.

When companies/organizations screen for qualified persons on a job offer, it is quite common that they request the applicant's nationally coordinated criminal history check. If such a job involves "interactions" with people considered as "vulnerable" or "special needs" populations, like children, the aged, and those with disabilities, then it becomes imperative.

If you are requested to present your nationally coordinated criminal history check, there are numerous ways you could obtain it. You can obtain your check applying via the;

• √ Australian Federal Police (AFP)
• √ Your local Australian police station
• √ An accredited agency like Australian National Character Check™

Applying through a police station can take anywhere between 7 and 21 days to get your nationally coordinated criminal history check. The process is generally paper based and results get posted to a physical address. However, with an agency like Australian National Character Check, you will not only get your nationally coordinated criminal history check certificate emailed electronically back to you as soon as your results get released, the online application process can be completed and submitted in as little as 12 minutes.

When an individual begins the application for the Nationally Coordinated Criminal History Check, they are directed to fill out an online application form. Completing and submitting our comprehensive online forms fulfils any other form of bureaucracies or paper-work, and removes the need for in-person submission.

An applicant who has successfully registered for their nationally coordinated criminal history check would in most cases have it emailed to them within 24-48 hours and can choose to have the hardcopy delivered by post to them. In some instances the process may take up to 15+ days if the applicant gets referred for manual processing by Australian police agencies. Manual processing generally occurs for persons that have a common name, or a name that is similar to a person of interest on the Nationally Coordinated Criminal History Checking database.

Releasing nationally coordinated criminal history check results is a statutory function of Australian police agencies and there is a fee associated with each nationally coordinated criminal history check request. Therefore, it is not possible to obtain a free nationally coordinated criminal history check in Australia. Applicants can obtain an Australian police check certificate with a fee of $52.90 + GST using the online nationally coordinated criminal history check application form.

Some organisations have arrangements in place where they cover the cost of the nationally coordinated criminal history check for their employees or contractors. Other organisations encourage the employee to bear the cost and fulfil the normal process of obtaining a nationally coordinated criminal history check.

Applicants should check with their employer or the requesting organisation about whether or not they will be reimbursed for the cost of the Nationally Coordinated Criminal History Check.

The Australian Federal Government made major changes to ID requirements for nationally coordinated criminal history checks since July 2018 as part of the National Identity Security Strategy. These changes replaced the '100 points' ID system that was traditionally in place.

Since July 2018, applicants must provide three identification documents and a biometric link to obtain a nationally coordinated criminal history check. These include:

• 1 x Commencement ID
• 1 x Primary ID
• 1 x Secondary ID
• A biometric link between the applicant and their ID documents. A self-photo "selfie" demonstrating liveness as instructed on our website is a biometric link.

Online nationally coordinated criminal history checks are usually delivered to an applicant within 24 hours upon completion of the application. 70 percent of nationally coordinated criminal history checks are returned to applicants within 24 hours. Approximately 30 percent of checks may be referred to one or more police agencies and can take longer than 10 business days to be returned, due to the manual nature of this process. However, an applicant's data or application can be flagged for "manual review" by Australian police agencies. Manual review occurs when some or all data on an application matches or resembles records on the police criminal database.

A manual review may not be equal to conviction or guilt to an offence. Many reasons can lead to the "flagging" of an application for manual review.

• Common/Shared data, like Name; having common names like William, John, Brian might lead to a “potential match" in the search algorithm.
• If you have also changed addresses frequently over a short period could also draw attention to your application.
• Previous convictions on traffic offences (or other offences) can lead to your application being flagged for verification.

Nationally Coordinated Criminal History Checks are only requested by the company/organisation seeking it as a means of reference. Therefore, the period of validity for the nationally coordinated criminal history check is at the sole discretion of the organisation that requests it. It mostly depends on their internal risk mitigation strategy.

A nationally coordinated criminal history check is a point in time check; it is valid up until the date of issue. Though, most Australian organisations will not accept nationally coordinated criminal history checks older than 3 months.

Also, nationally coordinated criminal history checks are non-transferable between organisations. This is because Australian police agencies release criminal offences that are relevant to the proposed position, occupation or entitlement that is indicated on the nationally coordinated criminal history check application form.

You will be notified by the requesting authority when they want an updated nationally coordinated criminal history check. If you commit an offense or have a conviction within the period before an updated certificate, you should apply for an updated nationally coordinated criminal history check certificate.

Australian Federal Police (AFP) nationally coordinated criminal history checks are used for the following purposes:

• Residents of the Australian Capital Territory (ACT), Jervis Bay Territory and external Commonwealth territories
• People seeking employment with the Commonwealth Government
• People requiring a check under Commonwealth legislation
• Australian immigration purposes
• Where the applicant resides overseas
• Overseas employment
• Overseas adoption
• Visa applications for overseas travel.

Nationally Coordinated Criminal History Checks is a record containing all the disclosable court outcomes (DCOs) of an individual including but not limited to:

• Charges for offences in corporate organisations
• Sexually related offences
• Traffic charges for which an individual is convicted
• Sentences and Convictions
• Pending court charges and offences

• Companies and organisations need to protect the interests and integrity of their brand, which is reflected through their employment policy and staff.
• Brands and Organisations also have a duty to protect the safety of their customers, properties, interests and the general work environments through their employment policies.
• Organisations that handle the care of the aged/vulnerable are mandated by the government, through the Aged Care Act of 1997 to request or carry out Aged Care nationally coordinated criminal history checks on workers.

• Employment in areas where the individuals will work in proximity/direct service to vulnerable groups.
• Employment in sensitive job roles or where the individual is given a job role that entails a position of trust.
• Obtaining licenses and accreditations for occupations or registrations. For example as real estate agents, nurses, public vehicle drivers, firearms licenses and the rest.
• When applying for commonwealth related jobs .
• For immigration purposes (must be applied via the Australian Federal Police).
• When applying for visas or employment overseas (must be applied via the Australian Federal Police).
• For adoption purposes (must be applied via the Australian Federal Police).