Filling out the purpose field for an employment Nationally Coordinated Criminal History Check

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As part of the recruitment process, employers carry out nationally coordinated criminal history checks on potential hires to vet their suitability. When applying for this Nationally Coordinated Criminal History Check, you'll be required to provide a wide range of information - from your name to valid proof of identity. While filling out the application form, you will also be required to fill in a purpose field. This section alone can make or break the validity of your nationally coordinated criminal history checks results.

In this post, we'll explore why that is the case. But more importantly, we'll provide valuable tips to appropriately fill out the purpose field of your employment Nationally Coordinated Criminal History Check.

What is the “purpose” field of a Nationally Coordinated Criminal History Check application?

In the broadest sense, the purpose field asks you for the reason you're performing the check. In the context of employment, this reason is usually a short description of your proposed job.

Common examples include:

• ✔ Tow truck operator
• ✔ Nursing in a care home
• ✔ Primary school teacher
• ✔ Carer at a child care centre
• ✔ General manager of a retail store
• ✔ Coach of a children's football club
• ✔ Care assistant in a care home for the disabled
• ✔ Employment in the financial service industry
• ✔ Line manager in a chemical production plant
• ✔ Foreman working for a construction company
• ✔ Internship placement at a school
• ✔ Delivery truck driver, and lots more.

However, asides from the proposed position or tile, the purpose section of the Nationally Coordinated Criminal History Check application will also request the following:

• Your proposed place of work (or name of organisation)
• Location of your proposed workplace (State or Territory)
• Information on whether you'll be in contact with vulnerable people.

Why is the purpose section required?

Now you might be thinking, “Isn't a Nationally Coordinated Criminal History Check supposed to report prior convictions? Why would they need the purpose of the check to find out that information?”.

Here's the answer: The contents of your Nationally Coordinated Criminal History Check will depend primarily on its purpose.

Only information relevant to the role will be released from the police database when performing a Nationally Coordinated Criminal History Check (Of course, there are exceptions to this rule that will be explored in the next section).

For example, if you're applying to work as a line manager, your traffic infringements may not appear on your Nationally Coordinated Criminal History Check because it is irrelevant to the role. On the other hand, if you're applying as a truck delivery driver, previous traffic infringements that led to a court conviction (like excessive speeding and drunk or drug driving) will be present in your police check report.

Hence, if you fill inaccurate or misleading information under the purpose section of your police check application, your prospective employer will not have access to all the relevant convictions (if any) required to make an informed decision.

Can a Nationally Coordinated Criminal History Check be used for more than one purpose?

The short answer is no. Because the content of your Nationally Coordinated Criminal History Check result is mainly dependent on the job role, the information obtained from one may be invalid for another.

Even if the job roles are similar, you still have the timeframe to contend with. Nationally Coordinated Criminal History Checks are only valid up to the point they were performed. Hence, even if you're applying for a similar role in the future, your previous Nationally Coordinated Criminal History Check may be invalid because a lot might have happened within that time frame.

A Nationally Coordinated Criminal History Check may only be used multiple times if the job roles are the same, in the same industry, and at the same time.

How to fill the purpose of your Nationally Coordinated Criminal History Check correctly

In most instances, your proposed job title will suffice as the purpose for your check. But in situations where your title is not clearcut, it is always a good idea to reach out to the hiring manager so they can provide you with the proper description for your Nationally Coordinated Criminal History Check.

Purpose-related tips to pass your Nationally Coordinated Criminal History Check

Now that you know the importance of accurately stating the purpose of your Nationally Coordinated Criminal History Check when applying for one, how can you make sure your Nationally Coordinated Criminal History Check comes out positive?

• Make sure your criminal convictions are irrelevant to the role.

Applying for a primary school teaching role is a waste of time if you have a prior conviction of a sexually related offence. Hence, you must assess your criminal record to know what positions you can apply for and which you cannot.

Conclusion

When applying for a Nationally Coordinated Criminal History Check, you must fill the purpose field correctly. Failure to do so may render the results invalid. That's why it's always advisable to seek further clarification from the hiring manager if in doubt.

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